The Folsom City Council unanimously approved a $104,980 consulting agreement Tuesday night to help the city develop a long-term strategy for transitioning its municipal fleet to comply with California’s Advanced Clean Fleets regulations.
The council approved the item as part of its consent calendar, authorizing City Manager Bryan Whitemyer to execute an agreement with ICF Incorporated LLC to prepare an Advanced Clean Fleets Regulation Compliance and Transition Assessment Plan. The nearly $105,000 contract will be funded through a combination of the city’s water, sewer, solid waste and general funds.
According to the staff report, the City of Folsom owns and maintains more than 400 vehicles and pieces of equipment across its municipal fleet. Approximately 175 of those vehicles fall under the California Air Resources Board’s Advanced Clean Fleets regulation, which applies to many medium- and heavy-duty government-owned vehicles operating in California. The regulations are intended to reduce emissions and gradually transition qualifying fleets toward zero-emission technologies while improving air quality and reducing greenhouse gas emissions.
City officials emphasized the agreement does not authorize the purchase of electric vehicles or charging equipment. Instead, the consulting contract will produce a comprehensive transition plan to help the city understand future regulatory requirements, evaluate replacement schedules, determine infrastructure needs and prepare for long-term compliance.
The consultant’s work will begin with a detailed assessment of the city’s existing fleet and operations before evaluating which vehicles are subject to the regulations and identifying any exemptions or compliance flexibility available. The study also will analyze future vehicle replacement options, estimate total ownership costs, examine environmental impacts and identify available state, federal and utility funding opportunities.
A significant portion of the project will focus on the city’s future charging infrastructure needs. ICF will evaluate each city facility, determine where electric vehicle charging stations may eventually be required, assess electrical capacity, coordinate with SMUD regarding potential utility upgrades and develop phased implementation recommendations designed to minimize costs while maintaining reliable city operations.
The final assessment will include a practical roadmap outlining both conservative and accelerated transition scenarios, allowing city leaders to make informed decisions as technology, funding opportunities and state regulations continue to evolve.
According to the staff report, the city issued a request for proposals on April 2 and received three responses by the May deadline. Proposals were evaluated on project understanding, staffing, qualifications, experience, technical approach and cost.
Although CST Fleet Services submitted the lowest proposal at $91,479, city staff determined ICF Incorporated offered the best overall value after evaluating both technical qualifications and pricing. ICF received the highest combined score of 87.8 points, compared with 61.5 for CST Fleet Services and 59.3 for the Center for Transportation and the Environment.
Staff cited ICF’s extensive experience in municipal fleet electrification as a key factor in the recommendation. According to the report, the company has completed fleet electrification studies for more than 370 fleets nationwide and has conducted more than 35 fleet electrification and electric vehicle infrastructure planning projects in California during the past five years. Three members of the proposed project team previously worked for the California Air Resources Board and helped develop the state’s Advanced Clean Fleets regulations.
The consulting agreement totals $104,980.32 and will be funded through several city accounts, including approximately $12,598 from the Water Operating Fund, $11,998 from the Sewer Operating Fund, $45,591 from the Solid Waste Operating Fund and $31,194 from the General Fund. City staff reported sufficient funding has already been budgeted for the project.
Once completed, the transition plan will provide city officials with recommendations for future fleet replacement schedules, charging infrastructure investments, electrical system improvements, regulatory compliance strategies and potential funding sources to support the city’s long-term fleet modernization efforts.
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